Your data room software is a unique due-diligence software that provides organisation, structure and ease of use to a complicated and protracted process. When conducting M&As or tenders, capital raisings as well with other corporate events many documents must be reviewed to make an informed decision. Combing through all of this information is a time-consuming task and prone to error.
Fortunately, there are many important features that can help in making the review process more efficient. One of the most effective features is a comprehensive Q&A feature which allows you to add comments, questions, and answers in real-time to every document in a data room. There is also a range of security options such as fence view, screen lock and encryption. These options can help to prevent unauthorised access and decrease the risk that cyberattacks or breaches could occur after sensitive data leaves your company firewall.
Another important feature is specific permission settings, which can be used based on the role, folder, and document level. For example, you may wish to restrict access or downloading of spreadsheets to specific users and provide the option for users to add their own notes.
If you’re looking for more advanced features, look for a vendor that provides customized security controls. For example, iDeals allows you to add a custom watermark on any document and set up multiple user permissions including ‘view only’ modes including fence view screen blocking remote wipe and up to eight levels of access control. It also supports multiple languages and https://www.yourdataroom.org/real-estate comes with redaction built-in.